Professional Email Services from SmartHost

The significance of having a professional email address cannot be overemphasised. If you’re still hanging onto that old “yahoo mail”, “icloud mail” or other free email provider, it might be time to reconsider. Why? Because with a professional email service like SmartHost, you’re not just getting an email address – you’re getting a comprehensive, secure, and feature-rich service tailored to your business needs.

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1. Why Choose SmartHost’s Professional Email Over A Free Email Provider?

SmartHost’s professional email service emerges as the gold standard, delivering unparalleled functionality and security that free email providers simply cannot match. Here are some key features:


In the world of business and individual branding, perception matters immensely. The way you present yourself and communicate with others can either elevate your stature or diminish it. Here’s how SmartHost’s professional email service enhances your professionalism:

Custom Domain

Instead of using a generic free email service such as Google’s “” or a Yahoo mail address “” address, SmartHost allows you to have an email address linked to your own domain, like “” This not only looks more official but also reinforces your brand with every email you send.


With a professional email, your communications exude a consistent image, fostering trust and credibility with clients, stakeholders, and peers.

Enhanced Features

Features tailored for businesses, such as calendar integrations, auto-responders, and advanced sorting options, ensure you manage your communications efficiently and professionally.

Ad-Free Experience

Unlike many free email providers (yahoo mail, gmail, etc), SmartHost’s service is ad-free, ensuring that your email communication remains clutter-free and focused, giving your recipients an uninterrupted experience.

Signature Customisation

Tailor your email signature with necessary contact details, your logo, and even promotional banners. Every email then acts as a subtle marketing tool, promoting your brand and services.


When you’re corresponding professionally, you can’t afford downtimes or missed emails. SmartHost offers a reliable service ensuring that your emails are sent and received promptly, every time.

In a nutshell, the choice of your email service isn’t just about sending and receiving messages. It’s about the impression you make, the trust you build, and the standards you uphold. With SmartHost, you’re choosing to present yourself with utmost professionalism in every digital interaction.


Unlike many free email service providers, SmartHost prioritises the security of your emails. With advanced data encryption, you’re assured that your communication is safe from prying eyes.

Email is often a primary target for cyberattacks, given the sensitive information it often contains. SmartHost recognises this vulnerability and has meticulously crafted its email service with top-tier security measures. Here’s how SmartHost ensures the sanctity of your email communications:

Advanced Data Encryption

SmartHost uses robust encryption protocols for both data at rest and data in transit. This means that your emails are encrypted when stored on our servers and when they’re being sent or received, ensuring they remain unreadable to malicious entities.

Anti-Phishing Measures

To protect users from deceptive emails attempting to collect sensitive information, SmartHost employs sophisticated anti-phishing algorithms that detect and move such emails to the spam folder or block them outright.

Two-Factor Authentication (2FA)

To bolster the security of your email account, SmartHost supports 2FA. This requires users to provide two forms of identification before accessing their account, adding an extra layer of security against unauthorised access.

Regular Security Updates

Cybersecurity is a dynamic field, with new threats emerging regularly. SmartHost stays ahead of these threats by routinely updating its security measures, ensuring protection against the latest vulnerabilities.

Spam and Malware Filters

SmartHost’s advanced filters scrutinise every incoming email for signs of malware or spam. Suspicious emails are automatically quarantined, protecting users from potential threats.

Secure Password Policies

SmartHost encourages and enforces strong password practices, ensuring that users’ accounts remain protected against brute-force attacks.

Backup and Recovery

Accidents happen. Whether it’s accidental deletion or data corruption, SmartHost’s regular backup ensures that your email data can be quickly restored, minimising potential disruption.

Privacy Commitment

Unlike some free email service providers that scan your emails for advertising purposes, SmartHost maintains a strict privacy policy. Your emails remain private, and your data is never sold or used for targeted ads.

With the exponential rise in cyber threats, entrusting your email communication to a provider like SmartHost isn’t just about convenience—it’s about safeguarding your business’s reputation, operations, and sensitive information. With SmartHost, you’re choosing peace of mind in every email sent and received.


Forget about the free online storage limits set by providers like iCloud mail or Proton mail. SmartHost offers generous storage space, ensuring you never have to worry about running out of room.

As our digital footprints expand, the importance of reliable and versatile storage solutions becomes even more evident. SmartHost, understanding this critical need, has designed its email service with a robust storage infrastructure. Here’s a detailed exploration of SmartHost’s storage offerings:

  • Generous Storage Capacity

    SmartHost provides ample storage space for emails, attachments, and files, ensuring users don’t have to frequently clean out their inboxes or worry about hitting capacity limits.

  • Dynamic Scalability

    As your business grows and storage needs evolve, SmartHost’s email service can scale seamlessly, providing additional storage without any disruptions.

  • Structured Organisation

    Features such as folders, labels, and categories help users keep their emails organised, making it easier to locate specific messages or threads.

  • Dedicated File Storage space

    Beyond just emails, SmartHost offers integrated cloud storage solutions, allowing users to securely store, share, and access files from any device, anytime.

  • Backup and Archiving

    Automatic backups ensure that your email data is preserved and can be restored if needed. Archiving tools help users store older emails in an organised manner without cluttering the main inbox.

  • Optimised Attachment Handling

    Users can send and receive large files with ease. Additionally, SmartHost’s system intelligently compresses attachments when needed, ensuring faster transmission and efficient storage utilisation.

  • Integrated Media Preview

    Received an image or a document as an attachment? Preview it directly within the email interface without needing to download it first.

  • Intelligent Search

    With growing storage, finding specific emails can become challenging. SmartHost’s intuitive search functionality lets users locate emails or files quickly using keywords, dates, or other filters.

  • Data Integrity

    Regular checks ensure data integrity, confirming that the stored emails and files remain unchanged and free from corruption.

At its core, SmartHost’s approach to storage transcends mere capacity. It encompasses the broader spectrum of user needs—reliability, organisation, and accessibility. By entrusting your email communication to SmartHost, you’re not just getting storage space; you’re gaining a sophisticated digital repository designed for the demands of the modern world.

Integrated Features

Beyond just email, SmartHost integrates seamlessly with a variety of apps and services, from calendar events to online storage solutions like Google Drive and other Microsoft apps.

2. The Benefits of SmartHost’s Professional Email Services:

SmartHost’s professional email services go beyond mere messaging, offering a curated suite of tools designed for discerning professionals. Merging top-tier security, seamless integrations, and a host of sophisticated features, SmartHost crafts an unparalleled email experience that elevates productivity and conveys unmistakable professionalism.

  • Global Accessibility

    Access your emails from anywhere in the world via our webmail service. Whether you’re using Outlook, Thunderbird, or just a web browser, your inbox is always within reach.

  • Advanced Email Filters

    Tired of unwanted emails? With SmartHost, you can easily block mail senders and ensure that unwanted messages go straight to the spam folder.

  • Unified Experience

    Handle multiple email addresses, connect external accounts, and enjoy the convenience of a unified inbox. This is especially useful for businesses managing multiple accounts or departments.

  • Collaboration Tools

    Share files, create groups, and even initiate chat rooms for real-time collaboration with your team. No need for third-party apps or services.

  • Premium Features at No Extra Cost

    Unlike many free email accounts, with SmartHost’s paid plans, you get access to a plethora of premium features without any hidden costs.

3. Setting Up Your SmartHost Email service

See our detailed knowledgebase post on how to set up email using Microsoft Outlook :

To set up Outlook

Log into your SmartHost Customer Account

  • Click Services

  • Click on your Hosting Package

  • Scroll down and click Email Accounts

  • Beside each email, there will be 5 small icons. Next to the email you want to set up on Outlook, select the middle icon labeled Account Configuration Details. Click this and leave this screen open as you will need the information here

How to set your email up on your Outlook

  • Open Outlook and. select File > Add Account

  • On the next screen, enter your email address and select Advanced Options. Next check the box let me set up my account manually and select Connect

  • Select your account type. Most of the time you select this option, you will use IMAP.

  • In the Account Settings screen, click POP and IMAP account settings. Refer back to the Account Configuration Settings in your SmartHost Customer Portal, and fill in your incoming and outgoing server settings. Once done, click Next

  • Enter your password and hit Connect

Set your email up on your Thunderbird

  • Open Thunderbird and click on ‘Create a new account’.

  • Choose ‘Skip and use my existing email’.

  • Enter your SmartHost professional email credentials.

  • Thunderbird will automatically detect the required server settings, and you’re good to go!

Access your email using Webmail:

For those on the move or without access to their primary device, simply navigate to SmartHost’s webmail portal from any browser, and your emails are right there, accessible from any corner of the globe.

4. A Glimpse into Other Exciting Features

An email address from SmartHost provides a range of other exciting features. These include:

  • Cloud Storage space

    Apart from emails, store all your data securely with our cloud storage solutions.

  • Calendar Integrations

    Sync your Yahoo calendar, Microsoft calendar, and other online calendar services seamlessly.

  • Instant Notifications

    Never miss an important email again. Get instant notifications straight to your device.

  • Accessibility

    Our platform is designed to be compatible with multiple assistive devices, ensuring everyone can use our services effortlessly.

  • Built-in GIF Database

    Add a touch of fun to your emails with our vast built-in GIF database.


In an era dominated by digital communication, settling for a free email account is no longer enough. With SmartHost’s professional email services, you’re not just getting an email address; you’re investing in security, accessibility, and a suite of features designed to make your online communication as efficient and professional as possible. Join the ranks of satisfied users who have made the switch and elevate your email game today.

Frequently Asked Questions (FAQs) about SmartHost’s Professional Email Services

What sets SmartHost’s professional email apart from free email providers?

SmartHost’s email service is tailored for professionals and businesses, offering enhanced security, custom domain names, an ad-free experience, and a suite of advanced features not typically found in free email services.

How much storage space do I get with SmartHost’s professional email?

SmartHost offers generous storage capacity for emails and attachments. As your needs grow, the service can scale seamlessly, ensuring you always have the space you require. Check our hosting plans for further details on the space provided with each package.

Is it difficult to migrate my existing emails to SmartHost?

No, SmartHost has designed the migration process to be straightforward. Our support team is also on hand to assist you, ensuring a smooth transition.

Can I access my SmartHost email on mobile devices?

Absolutely. SmartHost’s email service is optimised for various devices, including smartphones and tablets. This ensures you can access your emails anytime, anywhere.

How does SmartHost ensure the security of my emails?

SmartHost employs multiple layers of security, including advanced data encryption, anti-phishing measures, two-factor authentication, regular security updates, and more, to safeguard your email data and communications.

Do I need technical knowledge to set up my professional email with SmartHost?

No, the setup process is user-friendly. Additionally, comprehensive guides are available, and our dedicated support team is always ready to assist you with any queries or challenges.

Can I integrate other tools and apps with my SmartHost email?

Yes, SmartHost’s professional email services integrate seamlessly with a variety of popular apps and tools, from calendar services to cloud storage solutions, ensuring a unified and efficient workflow.

For more in-depth queries or personalised assistance, please reach out to our dedicated customer support team.